Key Safety and Security Planning Tips for Successful International Corporate Events

Post-financial crisis has seen many companies and sponsors return to the international events scene with renewed enthusiasm, evident by increased volume, along with a whole new generation of offerings from providers in the sector. However, despite many internal, mature risk management processes, the majority of international events still continue to present an Achilles heel when it comes to business travel health, safety and security.

Despite the fact the event may be held offsite or away from the usual place of employment, it still does not discharge a company from their usual duty of care or workplace health and safety obligations.

When it comes to international corporate events, meetings, incentives, conferences and gatherings, here is what every planner needs to know to ensure a successful, safe and secure event. In this article you will learn the most important safety and security planning tips starting with location, activities, emergency planning, monitoring and communications. By the end of this article you will have a rapid evaluation criteria and consistent, safe approach to ensure all your international corporate events run smoothly and prevent the majority of avoidable incidents that ruin otherwise great gatherings and corporate events.

Location Selection

Too many planners leap to an ideal location and then attempt to force all the solutions and planning solutions around this ideal destination. The best location must meet the requirements for an enjoyable, successful and functional site for all the planned activities but also provide for all the support needs such as routine medical, reliable transport, secure locations and safe environments. Any location that fails these initial criteria will only amplify any emergency situation and likely result in a higher overall risk to all involved.

While the initial location is important, it is just as important to evaluate all the activities needed for the event and identify any and all social activities that will take place in conjunction with the event.

International Corporate Events

Activity Focused

Corporate meetings, incentives, conferences, and events can be high activity situations with lots of people coming and going along with information sharing and enjoyment opportunities. Therefore all proposed and possible activities must be considered and included in the final plan. This should include everything from arrivals, reception; check in, conference events, networking, social/entertainment, sightseeing, ground transport, shopping, internal travel and departures.

It is paramount that all activities available be considered in the chosen location, not just those provided on the official program as attendees or accompanying partners/families always seek out alternate options, with a high potential for emergency situations outside the traditional plans.

A commonly overlooked element is parallel or simultaneous events and activities. Other company functions, public holidays, climate changes, religious festivals and even internal company events such as product launches or press releases need to be considered and how they will impact the running of the event along with any altered threat or emergency planning concerns.

Only after all the activities, internal and external to the event, have been identified and mapped out can you progress to the emergency management and planning stage.

Emergency Planning First

This may seem counter intuitive but in my experience it is the far superior approach. With a set location and a list of activities you can now start to create broad and detailed emergency planning sessions. The reason this is a better approach is that you do not want to discover areas that require minor or major treatment solutions late in the budget, promotion, and management or confirmation cycles. For example, if you discovered that the local medical services were routinely overwhelmed on a weekend due to peak tourist activity in your chosen location, you would need to either reconsider the location as a plausible option or include onsite medical support as part of your budget and risk mitigation solution. Especially when you consider in your planning the impact and support demands should you have a group emergency such as food poisoning or the collapse of a viewers stand.

With an emergency support plan in place first, almost all your routine concerns and considerations will be itemized for completion. Rooms, transport, ushers, communications, medical, security, service providers and many more will have been considered and prioritized in the planning stage and now await procurement and confirmation in a far more organized sequence by the planning team. These services and requirements in the emergency plan, almost always have a routine and day-to-day requirement anyway, and both cost efficiencies and planning time can be reduced considerably.

No plan or assumptions are ever one hundred percent accurate; therefore a system for continued monitoring and review is also mandatory to ensure success.

Continued Monitoring

Change is inevitable, especially if your event was scoped and planned weeks or months in advance. Therefore a reliable and effective system is required to identify and manage change in accordance to the priority required by the altered outcome.

Dedicated systems and resources, often already present as part of the overall event administration, needs to be harnessed to support the inevitable change management issues. Timings, resources, weather, personnel and services are all likely to alter in some shape or form prior to or during your ideal plan. Clearly defined information requirements, lines of communication, prioritization of response and follow up procedures need to be in place and communicated to those affected or influential to the process. This should be supported with an appropriate vehicle in which to share information such as email, SMS, radios, blogs, bulletin boards and so on.

The more information you collect, the more you have to process but the better informed you will be when making routine and emergency decisions.

Information, Information and more information

Plan to capture and access as much information as possible when managing successful corporate events. Too few planners and event managers appreciate or successfully capture and process routine information that could dramatically improve the efficiency and productivity of an event but also prove pivotal to emergency situations.

Consider well in advance how to store and access information. The right information should be accessible in the easiest possible way by those that need it and the coordination and evaluation of all input should be ongoing. Flight schedules, media events, meals, contact numbers, agendas, weather activity, emergency services, support resources, capabilities, response times, preparation time, cost, expertise, and all other requirements must be pre-prepared, captured and managed throughout the event. All this information should not die with the event’s conclusion but provide a template for future events and even return options for routine and extra ordinary business activity.

With all this preparation, it is almost criminal that too few prepare their attendees adequately in advance with pre-arrival preparations.

Pre-Arrival Preparations For Greater Corporate Event Safety and Security

With all the preparation and information activity up to this point, it remains illogical why so much of it is then not shared with attendees and planners. A centralized body of knowledge in which elements can be extracted to provide and prepare attendees is neither difficult nor indulgent.

Group pre-arrival guides, information and key updates should be delivered in a “readable” or “digestible” format to all those likely to attend and support the event. This channel and focus group should be regularly updated with the most salient points regularly until the completion of the event.

A more focused demographic such as organizers, supporters, families, technical personnel, alternate language groups, men, first time travellers/visitors, women and mixed national or cultural groups should be isolated and communicated to with more specific and relevant content. This is not just in the form of a general “goodies bag” that seem to dominate a lot of these events and are rarely read or retained by the majority of attendees. Any further segmentation such as those with dietary restrictions, medical conditions and so on should also be catered for and engaged. Event providers and suppliers could learn a lot in distinguishing themselves from the general market by providing this as part of the attraction and delivery offering. All this does not need to be the sole responsibility of the attending company but could easily be provided by the host facility/entity. Don’t forget, this is a two way street also with many social media platforms available for rapid and widespread distribution should attendees seek to share their opinion, dissatisfaction or even during a crisis. Therefore, channel monitoring is also advisable.

Routine and continued updates should be available that could easily be altered to include priority/emergency information updates should the need arise. Prior development and regular use of any communication platform will only enhance the success and engagement of the event.

Communications For Corporate Event Security

Event planners and managers are almost spoilt by choice with the various means and mediums for communications. The consolidation and consistency of message is the challenge, along with ensuring segmentation of both content and receiver. Facebook, YouTube, SMS, email, blog, website and numerous other social media platforms are all viable means for two-way communication. Planners should have already identified in their emergency planning what local options, limitations or nuances prevail and the best or most reliable for the task.

Regular and enjoyable communications are never a burden but frequent, irrelevant communications puts any emergency communication at risk as users may have already dismissed or blocked specific channels due to abuse. This must also be collaborated with all aspects and planners of the event.

Like all the afore mentioned elements, these systems don’t run by themselves. They need supervision and constant management throughout the lifecycle of the event and should not be shutdown or turned off until the event is officially complete and all attendees under care are safely on their way back to their point of origin.

Continued Management

It is not the plans that are important, it is the planning. Continued management and monitoring is a close second. All events, locations and activities require care and management to ensure they go as close as can be reasonably expected to plan.

Continued management is a team event and not solely dependent upon one or two individuals. Succession planning and redundancies should have been identified in the emergency-planning phase to prevent the vulnerability presented when one or two key people are unavailable momentarily or for extended periods.

Each stage, action and even event should be reviewed and analyzed for opportunities to improve the process or identify overlooked aspects.

Conclusion

When it comes to international corporate events, meetings, incentives, conferences and gatherings, these are the key health, safety and security points that every planner needs to know to ensure a successful, safe and secure event. You now have the most important safety and security planning tips starting with location, activities, emergency planning, monitoring and communications. Use this as a reference and checklist to ensure you have an evaluation criteria and consistent, safe approach to ensure all your international corporate events run smoothly and prevent the majority of avoidable incidents that ruin otherwise great gatherings and corporate events.

Homeowners Who Install the Best Home Security Systems May Experience Improved Safety and Security

Residential and office security alarm system companies recognize that your property is probably your most important asset and that the safety of your loved ones and property is your primary concern. In these unsure times, more and more consumers are taking steps to protect their properties, valuables and family members from break-ins and intrusions. This consists of installing a wireless home security alarm system that is supported by a security monitoring service. In fact, data indicates that homes which are protected by a security alarm system are less prone to break-ins compared to those that are not protected by an alarm system. The reason for this is that a possible intruder will want to avoid a house that features an alarm system window decal for dread of getting busted and arrested by the law enforcement.

Whether you want to secure your home or even a business, you can depend on the best home security systems to meet your specifications and work within your budget. Their deals comprise of the most leading-edge security alarm capabilities and the best monitoring costs. Numerous insurance coverage companies are inclined to discount their policy members up to 20% on their home insurance premiums. This price reduction indicates that insurance companies have faith in the protection that monitored home security systems provide for enhancing home safety and protection. And the discounts can minimize your net cost considerably.

The best home security strategy involves installing high quality wireless components that are monitored by professional service centers twenty-four hours a day, seven days a week. The most effective and cost-effective home or business alarm systems offered nowadays are wireless. More state-of-the-art and reliable than the outdated alarm technology, wireless residential alarm systems are the most popular simply because of the several advantages they offer. They are much simpler and inexpensive to be installed. Installing a wireless security system no longer entails ripping into walls to run wire like the outmoded hard-wired systems do and this alone saves much time, energy and money. While a hardwired system can take several days to install in the average home, the best home security system using wireless technology can be installed and ready to use within the same day, often within only a few hours. The additional time and cost of rewiring your home is not an concern or necessary. Because a wireless system works by using a back-up battery unit that will continue to power your system in the event of a power blackout, you can count on the dependability of this technology.

A wireless burglar alarm system grants households better convenience. Wireless home alarm systems are safe and handy to arm and disarm. You don’t even need a home phone! If the alarm is sounded, a wireless transmission is received by monitoring station employees who will then either verify a false alarm of instantly dispatch law enforcement who will investigate to the problem. You can also determine where the motion detectors are positioned in your home and in the event that you change your mind and wish to adjust or eventually update your system to include additional sensors, this is really easy and inexpensive to accomplish. If you purchase a new home you can have your home alarm system uninstalled and take it along with you to be reinstalled in your new dwelling. A wireless home alarm system also allows you the option to use key chain remote controls with a panic button and arm/disarm switches that can be carried with you or shared with a family member. They even offer two-way voice command technology that gives you the capacity to converse directly with monitoring center professionals. This option can prove priceless for seniors who dwell alone or for people who experience health challenges. The two-way voice system allows communication to and from the main control panel from up to 50 feet away. The sensitive microphone and loud speaker can be very valuable in case there is an emergency where the home owner is not capable to get to the telephone. The two-way voice command can be turned on utilizing the keychain remote control.

There is no better time to install a wireless home alarm security system. Even with all of the uncertainty in the news today, you can relax easier knowing that you have exercised your options to better secure home or business. You can take advantage of sophisticated wireless home alarm system technology that allows your home to be monitored by security experts that are stationed throughout the country twenty-four hours a day, seven days a week. The trained security monitoring specialists that back the advanced home security technology take pride in helping keep residents and their families safer and more secure.

Prioritize Safety and Security of the Users Before Hiring Bouncy Castles

Inflatable castles are more often than not rented by kids’ party organizers who want to make their parties filled with fun and mirth. It goes without saying that these castles serve pure fun and excitement and work as magnets for kids who attend parties with their parents. However, the entertainment quotient of these inflatable units should not overshadow the safety and security factors and the party organizers ought to act reasonably and responsibly to make sure that the party attending kids go back home with sweet memories, and not with injuries and mental trauma that may result from bouncy castle accidents. Any party organizer should prioritize safety and security of the kids over everything else and here below are some safety pointers for you if you are on the point of hiring inflatable castles for your next party.

PIPA Certificate: Even if you do not have the time to visit the storage facility of an inflatable play items hire agency to check the physical condition of the advertised inflatable units, you should ask for a copy of a PIPA certificate of the preferred unit (s) before paying the advance rental fee. PIPA is the Inflatable Play Inspector Scheme in the UK and all the Ireland based bouncy castle hire agencies are required to get the castles tested and certified by the PIPA (or RPII) inspectors). You can ask them to send you an electronic copy of a valid PIPA certificate or send a hard copy to your residential address.

Indoor and outdoor castles: There are companies out there who can tell you whether the castles they offer should be erected outside or indoors. Bouncy castles are of two types, outdoor castles and indoor castles. Outdoor castles are generally bigger units that come with rain covers and higher walls and can withstand rain and wind to a certain extent. Certainly, it is not advisable to use these castles during torrential downpour or heavy wind blowing. But the kids can stay protected inside and will not get wet if you use this type of castle in gentle rain. On the other hand, indoor castles are recommended for usage inside community halls and other sorts of indoor party venues. You should choose an indoor or outdoor castle according to your requirement.

Anchorage points and added support: Irrespective of which place you have chosen for your upcoming party, you should ask the operators to anchor the unit properly. A bouncy castle unit should be supported with sandbags and the anchor points should be reinforced to make sure that the unit does not collapse abruptly. There are companies that also supply safety mat and other accessories with the bouncy castle units they rent out. You should find companies that will be able to provide you with all the safety accessories.

For finding the bouncy castle hire agencies near you that comply with the safety guidelines, take resort to the world of web as surfing the web is proven to be the most convenient way for finding local businesses.